Council

That Council now convenes in Closed Session for the consideration of a personal matter about an identifiable individual, including municipal or local board employees, and a matter relating to the acquisition or disposition of land.

That Council Adjourned the Closed Session portion of the meeting at 6:40 p.m.

That the minutes of the Regular meeting of Woodstock City Council held on November 20, 2025 and the minutes of the Special Capital Budget meeting held on November 25, 2025 be adopted.

That the following items be added to the agenda:  Delegation item 8.c- Lisa Odorico - Woodstock Public Swimmer's Club - Outdoor Pool Motion- Capital Budget Request

That Woodstock City Council advise Oxford County that the City supports a 3- year extension to the draft approval of the Woodstock Meadows Developments Inc. subdivision, (SB21-10-8), for lands described as Part Lot 5, Concession 14 (East Zorra), being Parts 1, 3, 5 & 6, 41R-7650 in the City of Woodstock to January 11, 2029, as set out in Report No. CP 2025-346.

That Woodstock City Council approve the application for zone change, submitted by Woodstock Meadows Developments Inc. for lands described Part Lot 5, Concession 14 (East Zorra), being Parts 1, 3, 5 & 6, 41R-7650, in the City of Woodstock, to amend the existing zoning on the subject lands to facilitate the development of a residential plan of subdivision by establishing a revised definition for minimum lot frontage on the subject lands; And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

That Woodstock City Council authorizes the Woodstock Public Library Board to carry over the 2025 year-end surplus to the Automation Reserve of the Board.

WHEREAS the Conservation Authorities Act (1946) enables municipalities to establish local conservation authorities, and when municipalities choose to form such authorities, they assume responsibility for governance and funding through the appointment of a Board of Directors and the provision of an annual levy to cover expenses; AND WHEREAS the municipalities within Oxford County, including the City of Woodstock, are served by the Upper Thames River Conservation Authority (UTRCA), which has provided watershed-based programs and services for decades; AND WHEREAS local municipalities currently provide a significant portion of conservation authority funding, while the Province of Ontario provides a comparatively small share; AND WHEREAS municipalities have governed their respective conservation authorities for decades, tailoring programs and services to local watershed needs, maintaining accountable service standards, and ensuring fair and predictable costs for ratepayers; AND WHEREAS conservation authorities collectively own and manage thousands of acres of land, much of which was donated by local residents and entrusted to conservation authorities as a personal legacy for long-term 5 protection, stewardship, and the public good, with the expectation that such lands would be cared for by locally governed conservation authorities; AND WHEREAS Bill 68 (Schedule 3) proposes the creation of the Ontario Provincial Conservation Agency, a Crown corporation that would assume governance

The Woodstock City Council approve the interim tax levy for 2026 and that the necessary by-law be brought forward for three readings.

That Woodstock City Council authorizes the temporary borrowing to a maximum of $5,000,000 for the year 2026 and that the necessary by-law be brought forward for three readings.

That Woodstock Council approve the requests to carry funds over the year end as listed for various capital and revenue fund projects and that these funds be recognized as a prior year commitment or a reserve contribution as appropriate.

That Woodstock City Council remove project FIR00061 Car 1 Lights/Siren for $17,000 from 2026.

That Woodstock City Council approve $15,000 in the 2026 Capital Budget for accessible surfacing to enhance the accessibility of Woodstock’s Special Events, to be financed from the Reserve for Capital Projects.

That the allocation of $250,000 for Project BLD00182 - 478–484 Dundas Street Demolition in the 2026 Capital Budget be

That Woodstock City Council reduce the budget allocation for Project PKS00138 - Museum Square Improvements in the 2026 Capital Budget from $90,000 to $22,000.

That Woodstock City Council combine Projects INF00115 (Vanier reconstruction) with Project INF00078 (Nesbitt Cr) for the purpose of creating an economy of scale and thereby receiving tenders on the combined project.

That Woodstock City Council remove $300,000 in 2026 and $3,255,000 in 2027 from project INF00138-Downtown Revitalization that supports Phase 3 of the Streetscape Master Plan.

That Woodstock City Council remove $2,700,000 in 2029 from project INF00138- Downtown Revitalization that supports Phase 4 of the Streetscape Master Plan.

That Woodstock City Council decrease project INF00186 Museum Square Revitalization from $8,000,000 to $2,000,000 and that the project be moved from 2028 to 2030. 9

That Woodstock City Council decrease project BLD00079 City Hall Expansion from $23,000,000 to $10,000,000 and that the project be moved from 2029 to 2030.

That Woodstock City Council approve the addition of $5,000,000 in the 2027 Capital Budget for the construction of a new outdoor pool to be financed by debenture; And further that staff be directed to prepare a report outlining options for location of the new outdoor pool with estimated costs for each option and potential financing sources to reduce the approved debenture financing.

That Woodstock City Council remove $5,500,000 in 2030 from project INF00138- Downtown Revitalization that supports Phase 5 of the Streetscape Master Plan.

That, in accordance with section 284.16 (3) of the Municipal Act, 2001 and Section 7 (4) of O.Reg. 530/22, Woodstock City Council shortens the amendment period for the 2026 Capital Budget from the prescribed 30-day period to 23 days.

That Woodstock City Council refer the report regarding ‘Replacement of Municipal Code Chapter 0745 – Maintenance – Occupancy standards’ to the by- law section of the agenda.

That Woodstock City Council refer the report regarding Replacement of Municipal Code Chapter 0771 – Yards – Lots – Clearing to the by-law section of the agenda; And further that Woodstock City Council authorizes staff to make the necessary application to the Ministry of the Attorney General to seek approval for the proposed short form wording and set fines changes associated with Municipal Code Chapter 0771 – Property – Lot – Maintenance. 11

That Woodstock City Council allocates the remaining funds from Project 11123 - Museum – Cupola Restoration to fund the Museum elevator repairs; And further that City Council authorizes contracting Otis Canada Inc to complete the repair work.

That Woodstock City Council authorizes the Mayor and City Clerk to sign the required agreements with the registered Owner of the properties to provide the relief of 10 parking spaces at 366-376 Simcoe Street and 361 Simcoe Street.

The Woodstock City Council refer the amendments to Traffic By-law #8021-04 to the by-law section of the agenda.

That Woodstock City Council provide pre-budget approval for a $125,000 contribution to the reserve for capital projects; And further that $250,000 be approved from the reserve for capital project to be used for the final payment for the purchase of 478-484 Dundas Street.

That Woodstock City Council refer the Confirming By-law to the by-law section of the agenda.

That Woodstock City Council approve the 2025 Annual Status Report of the 2023-2027 Accessibility Plan.

That Woodstock City Council approve Option 2 for Woodstock’s 125th Anniversary Initiatives to be funded through the interest accrued on the Slot Machine Reserve Fund. 13

That Woodstock City Council authorize the discontinuation of the residential recycling convenience depot at the Enviro Depot; And further that staff time at the Enviro Depot be re-allocated to other service areas and hours of service be reviewed in 2026.

That Woodstock City Council approves the following allocation of funds from the Community and Social Well-Being Reserve Fund:  Big Brothers Big Sisters of Oxford County - Woodstock Youth Leaders in Action - $30,000  Coldest Night of the Year – 2026 Campaign Partner - $5,000  Woodstock Hospital – Transit Passes for HART Hub Clients - $1,000 And further that City Council authorizes the remaining account balance from the Community and Social Well-Being Reserve to be

That the following by-laws be given a first and second reading:  9789-25 - A by-law to provide for an Interim Tax Levy  9790-25 - A by-law to authorize the borrowing of $5,000,000  9791-25 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 0745- Maintenance – Occupancy Standards  9792-25 - A by-law to Appoint the Deputy Clerk as the Returning Officer for the 2026 Municipal Election  9793-25 - A by-Law to amend Zoning By-Law Number 8626-10 as amended- ZN8-25-15- 745314 and 745364 Oxford Rd 17  9794-25 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 0771 –Yards – Lots – Clearing  9795-25 - A by-law to amend Traffic By-law 8021-04, as amended  9796-25 - A by-law to adopt and confirm all actions and proceedings of the Council of The Corporation of the City of Woodstock during the period December 12th, 2024, to December 11th, 2025

That the following by-laws be given a third and final reading:  9789-25 - A by-law to provide for an Interim Tax Levy  9790-25 - A by-law to authorize the borrowing of $5,000,000  9791-25 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 0745- Maintenance – Occupancy Standards  9792-25 - A by-law to Appoint the Deputy Clerk as the Returning Officer for the 2026 Municipal Election  9793-25 - A by-Law to amend Zoning By-Law Number 8626-10 as amended- ZN8-25-15- 745314 and 745364 Oxford Rd 17 15  9794-25 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 0771 –Yards – Lots – Clearing  9795-25 - A by-law to amend Traffic By-law 8021-04, as amended  9796-25 - A by-law to adopt and confirm all actions and proceedings of the Council of The Corporation of the City of Woodstock during the period December 12th, 2024, to December 11th, 2025

That the meeting adjourn at 10:31 p.m.