Council

That Council now convenes in Closed Session for the consideration of a matter relating to labour relations or employee negotiations, and a personal matter about an identifiable individual, including municipal or local board employees.

That Council adjourned the Closed Session portion of the meeting at 1:31 p.m.

That the minutes of the Regular meeting of Woodstock City Council held on January 15, 2026 be adopted.

That Woodstock City Council receive the 2025 Annual Building Report as information.

That Woodstock City Council authorizes the Mayor and City Clerk to sign the required agreements with the registered Owner of the properties to provide the relief of ten (10) parking spaces at 28 Finkle Street. 3

That Woodstock City Council award the tender for the reconstruction of Nesbitt Crescent and Vanier Avenue to Viewcon Construction Limited, in the amount of $3,125,611.09 inclusive of HST.

That Woodstock City Council approves the updates to Council Policy AS011 - Strategic Asset Management Policy; And further that the updated Strategic Asset Management Policy be shared with the City’s Local Boards.

That Woodstock City Council approve the appointment of Simon Mathias to the Downtown Woodstock BIA Board of Management. 4

That Woodstock City Council approve Council Policy GA012 - Raising Community Flags and Banners, Distribution of City of Woodstock Flags and Lowering of Flags to Half-Mast as amended; And further that City Council repeal Council Policy GA008 - Distribution of City of Woodstock Flags; And further that City Council refer the proposed amendment to Municipal Code Chapter 330 – Fees and Charges to the By-law section of the agenda.

Whereas ongoing illegal dumping within the City of Woodstock has become a growing concern for residents and the municipality; And whereas community complaints and the cost implications associated with cleanup and enforcement continue to increase; 5 Therefore be it resolved that staff be directed to prepare a report for Council that examines the issue of illegal dumping within the City of Woodstock, clarifies the City’s jurisdiction and authority in addressing illegal dumping including any legislative limitations, and provides a set of possible recommendations and strategies to proactively address this issue, including but not limited to enforcement options, public education initiatives, and partnerships with relevant agencies, as well as identifying any potential resource implications associated with implementing these recommendations.

That the following by-laws be given a first and second reading:  9800-26 - A By-law to amend Chapter 330 – Fees and Charges of the Municipal Code to include fees for the sale of City flags.

That the following by-laws be given a third and final reading:  9800-26 - A By-law to amend Chapter 330 – Fees and Charges of the Municipal Code to include fees for the sale of City flags.

That the meeting adjourn at 2:06 p.m.